A board management system is a way to improve the management of a company. It is a tool for managing meetings, sharing documents and facilitating communication. Common features include secure sharing archives and editing of documents, discussion forums, instant communication, as well as voting. Some also offer an application for mobile phones or responsive web interfaces. Some of them have integrated calendars as well as scheduling options to help with the planning of meetings. A contact directory and standardized agenda template are usually available as well.

If your company is planning to implement the board-portal system or is contemplating switching, ensure that the solution is simple and user-friendly for your users. Some vendors offer induction packages for an additional fee to ensure that all board members and admins are up and running swiftly. If you have any questions consider a vendor with exceptional customer support. A superior service could cost more, but it is worth it.

A good Board Management Software should provide the full range of features for working with files before and after the virtual meeting. These features include an upload repository for documents and a fully dynamic, digital agenda that has time limits for each item on the agenda and embedded reference files, task management, and more. In addition, many solutions provide features for working on proposals as well as documents in conjunction. They may allow comments and task assignments, as well as changes tracking, and document version history. The platform must have an easy-to-use mobile application or responsive web interfaces that allow the project's stakeholders membership management software to work from any place and at any time.